If you are thinking about co-sponsoring an AAHN conference, here are some points to consider in advance of any formal pursuit.

Most conferences are scheduled 3-5 years in advance of an actual conference. This is arranged through a letter of understanding between the responsible potential co-sponsor and the AAHN president, the letter being generated by the potential co-sponsor.

A formal contractual agreement between the co-sponsor and the AAHN must be signed at least two years prior to a scheduled conference.

The co-sponsor of a conference must be a university/college or an established agency, not a single individual.

A Local Arrangements Committee (LAC), preferably of AAHN members, with a designated chairperson, must be formed to assume the planning of a conference in conjunction with the AAHN Program Chair.

Conferences are usually held the last week-end of September, barring religious holidays or other conflicting area events scheduled at that time. Final dates are established by the LAC in conjunction with the AAHN Program Chair.

The location/site of a proposed conference must be in a reasonably accessible location by air, train and/or ground travel.

The co-sponsor must ensure adequate meeting space, lodging, and nearby restaurant facilities for conference participants.

Overall expenses associated with the conference are paid from income generated by the registration fees and other monies solicited by the co-sponsor. The AAHN covers the cost for selected items. If expenses exceed the proposed income, the AAHN and the co-sponsor will share equally in the loss. If the income exceeds expenses, it will be shared equally between the AAHN and the co-sponsor.

Conference Planning Guide prepared by Dr. Eleanor K. Herrmann, RN, FAAN.
Questions specific to conference planning are directed to the AAHN president:

AAHN Inc., 10200 W. 44th Avenue, Wheat Ridge, CO 80033

Tentative Future Conferences
2008	University of Pennsylvania, Philadelphia, PA
2009	University of Minnesota, Minneapolis, MN
2010	University of London, London, UK
2011	Texas Christian University
2012	Cleveland Clinic
2013	Georgia Southern University